Transaction Benefits

RPM is a web transaction tool where items are selected predominantly from pre-sourced catalogues and submitted for electronic approval. RPM validate the financial and availability aspect of the requested service and update asset inventories when the order is completed. MDSL’s expense management solutions can connect to your company’s ERP solution for payment of invoices.

This electronic process leads to great time savings and ensures an accurate asset inventory:

• Global, automated process incorporating best practices and eliminating unnecessary activities.
• E-enabled relationship with suppliers, which speeds procurement cycles times and facilitates supplier performances improvements.
• Greater data accuracy, which minimizes ordering inaccuracies and provides the essential foundation for better management through measurement and analysis.

Compliance Benefits

In many cases within an organization, compliance and maverick spending is a significant issue – not because employees deliberately purchase outside of preferred arrangements, but rather through lack of awareness. RPM addresses this through tools such as catalogs and standard order processing and approval processes.

Compliance will be achieved due to:

• Simple and quick procurement-to-payment (P2P) process including a user-friendly interface and pre-sourced catalogs tailored to the requirements of the specific services.
• Simple and quick strategic sourcing process with standard procurement processes and tools, as well as easily accessible information.
• E-procurement system, the only purchasing mechanism available.

Management Information Benefits

The fact that key information (cost center, services codes, etc.) is hard coded against the user dramatically reduces coding errors and provides highly detailed and easily accessible data. This is essential to maximize the financial benefits of strategic sourcing. A successful e-procurement implementation will provide high quality, detailed management information and will negate the need for data warehousing or resource-heavy data mining.

Price Benefits

Improve supplier relations. Greater controls, efficiencies and analysis in the procurement cycle will free up time for both purchasers and suppliers to concentrate on the identification of other areas where value can be added. For example through identification of high volume areas of purchase it will be easier for purchaser to predict level of spend with their suppliers at the time of tender to leverage greater value.

Payment Benefits

RPM enables electronic payment of invoices. This includes the ability to better control the business cash flow and to manage the efficient payment of suppliers due to more streamlined procurement processes providing more timely and accurate information to the accounts payable department.

During negotiations the procurement manager can more credibly guarantee the supplier a level of prompt payment, which was not possible prior to the RPM solution.